Manage Employee Status | VQS iGen User Guide

Employee Status

The Manage Employee Status screen displays the list of existing statuses in a line item format. These items can be organized in an ascending or descending order by using the arrow in the Employee Status column. Some examples of statuses are Active, Terminated, Suspended, etc.

The Description column pertaining to every row contains the icon. By clicking on this icon, the users can view the description corresponding to that status. The check boxes corresponding to every line item indicates whether the status is active or inactive.

The summary information for the Status records is displayed at the bottom of this page. The navigational arrows provided at the bottom enable the users to navigate one/more records at a time.

Click the Add button on this page to add a new status.
Select a status and click the Edit button on this page to update the status information.
Select a status and click the Delete button on this page to delete the status.

Right-click on any deleted record. A short cut menu with option Undo Delete comes up. Click this option to retrieve the deleted record into the system.

Add Employee Status

The Admin – Add Employee Status screen helps you to capture the details pertaining to the new employee status being created.

This status can be later associated with employees. Follow the steps mentioned below to add a new status.

Enter the status name in the Employee Status Field. (Mandatory)
Provide an appropriate description for the new status being created in the Description text area.
By default, the employee is active, to deactivate the employee, uncheck the Active check box.

Click the Save button to register the new status. Once the details are saved, the system displays a confirmation message. Click OK to proceed.
Click the Cancel button to close the screen, without saving the role details.
Note: The mandatory fields in this screen must be entered failing which the system alerts the users.

Update Employee Status

The Admin – Update Employee Status screen helps you to modify an existing employee status on need basis.

Follow the steps mentioned below to modify the employee status information.

Edit the Employee Status field if required.
Edit the Description field if required.
By default, the employee is active, to deactivate the employee, uncheck the Active check box.
Click the Update button to register the changes made in the status details. Once the details are saved, the system displays a confirmation message. Click OK to proceed.
Click the Cancel button to discard the changes and close the screen.

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